The Town Clerk’s office is responsible to preserve and store historical documents such as resolutions, ordinances and contracts. The assembly and preparation of agendas and minutes, besides executing notary services, are routine duties of the department. In addition, the clerk’s office performs special assignments as designated by the Mayor and the Board of Trustees, as well as providing liaison services to town residents, community groups and other agencies.

The Town Clerk is an appointed official who is the Secretary of State’s designated filing officer for elected officials. The office also receives and validates mandatory filings for candidates, designated employees and elected officials while coordinating consolidated and special elections with the Weld County.